Workplace interaction has had to adapt significantly this year, the pandemic is showing many barriers within professional organisations and businesses need to ensure communication isn’t broken down at this time. One of the best ways to do this is with HRIS software, many businesses already have some form of this in place, but with COVID19 causing more employees to work from home, features are now being utilised in new ways.
With no clear end to the pandemic, it is crucial that businesses nail their communication between all departments to ensure the organisation services this current economic downturn and colleagues and clients are kept happy and satisfied to the highest degree possible.
Business communication is critical and without it, organisations pose the risk of ineffective working and poor results.
But exactly how can human resource systems help businesses communicate effectively? We discuss below.
Allowing Employees Their Own Self Service Platforms
HR systems aren’t just for the use of HR teams, they can be rolled out across the entire business. Every employee is given their own portal with a secure and unique login and password.
This allows staff to easily update their own details, such as an address, bank details and phone number, without having to bother busy HR team members.
They can even access historical documents, such as payslips while being provided with an overview of their annual leave.
Previously, HR teams will be inundated with requests for this information to be updated or exported and while this is important, it can take up vast amounts of time and leave HR departments struggling to complete more meaningful tasks.
A human resource information system allows all contact details to be kept up-to-date, without impeding on the precious time of the HR department.
As everything is securely stored on the cloud, this means that vital information is not at risk of being lost from faulty, lost or stolen hardware and can be retrieved from any location, reducing the need to take the risk of being within the office.
As the cloud security measures are often far more superior than on -premises, sensitive data such as employee ID documents, bank details or medical information remains safe, even if HR teams are accessing these from home.
It can be difficult for managers and directors to monitor everything that is being said, done and learnt by remote employees and with lockdown having gone on for so many months, ensuring everyone is keeping up with the most recent compliant-related rules can seem arduous and difficult.
Sectors around the world will often be subject to new regulations, practices and processes and these must be followed with immediate effect, or businesses could face some drastic implications.
Now that mass meetings can no longer happen, many have turned to emails to relay this kind of information or even video call meetings. Unfortunately, these aren’t always effective, emails can be lost or ignored and poor internet connections can lead to participants missing vital information in a video call.
These methods always have no way of telling if an employee has read, understood and taken in this information.
HRIS systems provide a gateway to do just this. Information can be sent out to all relevant recipients, the sender can track who has opened this and even request electronic signatures to declare the recipient has understood and acknowledged this information.
No longer will managers have to chase staff for a reply and should any form of mitigation occur, proof that the business has trained employees correctly can be produced.
Managing Annual Leave
Managing annual leave is harder than ever this year. Holidays are being cancelled with every new announcement and staff who were previously furloughed may have a reduced set of days to take now.
Alongside this, bereavement leave is more common, alongside sick days and others are having to stay at home to self-isolate. Managing all of this can become messy if not handled correctly.
With the use of an HR system, managers can quickly have an overview of who is off when this provides the means to be able to make the best judgements when agreed to holiday requests. It also gives them an insight into any departments that may be understaffed due to unforeseen circumstances, allowing the right support to be provided to avoid staff burn out and unsatisfied clients.
These are just some of the reasons why an HRIS is vital not just during the pandemic, but within any business at any time. Other features include remote onboarding elements, payroll management and even more. Many providers can tailor packages to really get into the specifics of what an organisation needs.
When choosing a provider, set out exactly what you want from this HR software and they will be able to create the best package needed for the business, giving the best value overall.