Apply online for your important Documents: E-Governance

A birth certificate is an important document that tells the date and birth of a child. It has important information about your parents and their nationality.

People from urban areas can get there birth certificate from Municipal Corporations or Councils. On the other hand, people who live in villages can approach the Gram panchayat office, for there birth certificate.

1. Birth proof in hospital

2. Parents’ birth certificate

3. Address proof : self-attested copy of any of the below given documents

 (a) Voter ID Card

(b) Passport

(c) Ration card

(d) Aadhaar card

(e) Electricity/ Water/ Gas/ Telephone bill

(f) Current back account

How to Get Birth Certificate in India ? – Offline Process

  • One can get a new birth certificate in India by the detailed method as given below:
  • If the child is born in a hospital, then you will get a discharge letter from the medical in-charge.
  • Then, locate the nearby Municipal corporation or Panchayat and thereafter, submit documents to get a new birth certificate.
  • Now, fill all the forms within a span of 21 days of birth
  • After this, the Municipal Corporation will verify all the details and everything comes out right then the birth certificate is issued and is delivered to your address within 7-15 days.
  • If in any case, the event of birth is not registered within 21 days, then a person can report the same anytime under the Delayed Registration provisions. For late registration late fee is applicable.

Obtain your Birth Certificate by Online Process

  1. For this, the new birth has to be reported immediately through a website within a span of 21 days.
  2. Then, print that application and send it to the concerned Registrar BY HAND ( not over post) at the provided address. Also, carry vital documents.
  3. Now, you will get a confirmation mail on the registered Email ID.
  4. The users will be informed about their application status through their Email ID immediately after the receipt of the application.
  5. In order to check the status of the application, enter the Application Reference No. on the website.
  6. After the entire process is completed, the required birth certificate will be delivered at the email address which you have provided.

Since every hospital in India is instructed to send a birth record to the municipal whenever a baby is born. Hence, you can easily get the new birth certificate at a nominal fee. Moreover, birth certificate play a key role to be used as a proof.

What is the process of registering a death?

A death can be registered by any family member or anyone depending upon the circumstances and the place of occurrence. Below is list of people who should be reporting the death, based on where  it happened.

  • If the death took place in a house, the head of the family should report it.
  • If the person passed away in a hospital, the medical in-charge should report it.
  • Once if the death took place in jail, the jail in-charge should report it.
  • If the body was found deserted in an area, the headman of the village or the individual in charge of the local police station should report it.

In most of these instances, anyone can report the death of a person but is ideal for the people mentioned to handle it since they are technically responsible for that specific group.

It is a requirement by law to register a death with the authorities before applying for a Death Certificate. Furthermore, the death of an individual has to be registered in less than 21 days by local authorities through the filling up of the proper forms prescribed by the registrar. After all the details have been sent over and verified, the certificate is issued.

There are certain formalities to be taken care of if the death has not been registered within 21 days. The Registrar or Area Magistrate needs to grant permission, after paying the correct amount in fees, if there has been a late registration. Finding the application form is not a challenge at all, and these are available with the area’s local body authorities, or the Registrar who maintains the Register of Deaths.

Are there any specific documents needed when going through the registration process?

The documents to be handed in vary slightly, depending on the Indian State where the death is registered. However, the primary documents needed are:

  • Form 2 which is the Death Report to be filled up by the applicant
  • Authorization letter in case of an authorized person with Photo ID, PAN Card, etc.
  • Documentation proof relating to the birth and age of the deceased
  • These could include the birth certificate, matriculation certificate, PAN Card, Voter ID Card, etc.
  • An affidavit, specifying the date and time of death.
  • Proof of death
  • These could include hospital letters, coroners reports or medical certificates, etc.
  • A copy of the ration card of the deceased.
  • The required fee in the form of court fee stamps.
  • Address proof of the deceased
  • These could include electricity bills, water bills, or other utility bills.
  • The people obtaining the death certificate from the Registrar may also be required to give evidence of their relationship with the deceased
  • They might need to submit their address and proof of nationality.

All of these details might not be needed, with the registrar only settling for some of these documents. However, it would be wise to keep everything ready, just in case, to avoid delaying the application process.

Passport Renewal in India

Indian Passport is a legal document that allows people to travel internationally. A person’s national identity as an Indian citizen can be confirmed with the help of a passport . It contains important details such as- full name of the individual, age and sex of the individual, passport number, country code, date and place of birth, date, and place of issue, etc.

Renewal process

Once the  passport renewal process is completed, it takes around 30 days for receiving the renewed passport. 

  • The first step is an online registration of the applicant, which can be done by visiting the official passport Seva website.
  • Details will be required to enter such as name, date of birth, etc, in order to activate the applicant’s account.
  • The next step is to fill out the application form for passport renewal. It is important, that the applicant fills the form with correct details as some of the information requires police verification at times.
  • The final step is to submit the application and choose a preferable slot to get all the documents checked.

Some facts about passport renewal in India

  • India had issued approximately 12 million passports in the year 2015, an estimate that was higher than countries like China and the USA.
  • Among 199 countries, India ranks 86 in terms of visa-free access, according to the Henley and Partners Passport Index (9th of January 2018).
  • Indian passports were handwritten until the year 2001. the validity time period was of 20 years for those passports.  
  • An Indian passport holder is allowed a visa-free entry or visa issued at the time of arrival, into 58 countries an territories such as Maldives, Bhutan, Thailand, Mauritius, and so on.
  • Unlike most of the governing documents require the change of surname for married women, in India, it is not necessary to do so for passports.
  • Among the countries that are considered to have the most powerful passports, India ranks 86 with Japan on top of the list.

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